FF&E schedules
FF&E schedule software for interior design teams
Build furniture, fixtures and equipment schedules with dimensions, finishes, quantities and pricing. Keep each selection connected to its supplier and client review.
A specification your whole project can work from
An FF&E schedule records the furniture, fixtures and equipment selected for a project. A product name alone leaves too much open to interpretation: the finish, dimensions, quantity, room and supplier reference all need to travel with the selection. ffespec brings these fields into a shared project workspace for designers, architects and procurement teams.
Organize selections by schedule, room and category. Keep reference images and tearsheets beside the specification, review trade costs and client prices, and reuse products from your studio library on another project.
See what belongs in an FF&E schedule
| Code / room | Item / finish | Quantity | Unit cost | Line cost | Lead time | Status |
|---|---|---|---|---|---|---|
| CH-01Living | Oak lounge chairNatural oak / oatmeal fabric | 2 | $650 | $1,300 | 6 weeks | Client review |
| LT-01Dining | Opal pendant lightOpal glass / brushed brass | 1 | $480 | $480 | 4 weeks | Quote received |
| TB-01Living | Round side tableHoned limestone | 2 | $320 | $640 | 8 weeks | Specified |
| Estimated items total (AUD) | $2,420 | Excludes tax, freight and installation | ||||
In this example, two CH-01 lounge chairs at AUD $650 each contribute $1,300 to the item budget. Their finish needs client review before ordering. The LT-01 pendant has a supplier quote, but its suspension length still needs confirmation. Recording those decisions alongside the item makes the next action visible.
From the first selection to a reviewable schedule
- 01
Specify the item
Add a product or choose one from the shared library. Record the code, description, material, finish and dimensions, with images or supporting specification files.
- 02
Check quantities and pricing
Assign rooms and quantities, record supplier and lead-time information, and review trade and client pricing. Confirm the currency and what each price includes before sharing.
- 03
Share for client review
Share the schedule or build a presentation for feedback. Keep approval responses close to the specification, then group the selected products into a supplier RFQ.
Check the details before a specification becomes an order
Design and documentation
- Use a stable item code so revisions refer to the same selection.
- State dimension units and identify finishes precisely.
- Attach the correct product reference and note unresolved selections.
- Separate client approval from supplier availability.
Budget and procurement
- Check quantities against room allocations.
- Distinguish unit prices from extended line totals.
- Confirm freight, installation, tax and quote exclusions.
- Reconfirm lead times with the supplier before committing.
A structured schedule supports coordination; supplier confirmation and project review are still needed before placing an order. Continue with the RFQ and procurement workflow when the selections are ready to price.
Common questions
What changes when I use ffespec instead of a spreadsheet?
The workspace connects the schedule with a shared library, supplier RFQs, client reviews and project files. A spreadsheet remains a document you manage and distribute yourself.
Can clients review without a paid licence?
Clients can review material through shared links without a paid workspace seat. Workspace members, including owners, use paid seats after the trial.